Measure Your Offshore Projects. “If You can’t manage what you can’t measure.” It’s an old saying. But it’s true—especially when it comes to offshore call centers & tech support measuring your offshore projects.
If you want to gauge the full impact of offshoring a tech support function, for example, you must be able to measure its progress. Otherwise, it’s all for naught.
Some managers gauge progress based on just one set of numbers: their SLA metrics. This is a necessary effort.
But savvy managers also gauge projects based on process enhancement—an equally telling set of criteria.
Combing these assessments reveals a provider’s overall performance—one of the most critical keys to achieving offshore project success.
More Than Cost Cutting
Offshore projects can help you cut costs, increase productivity, boost customer satisfaction and differentiate you from the competition—all are key business goals.
But to achieve these goals you must do four things:
- Set clear project goals and objectives
- Foster a “holistic” approach to offshoring
- Take advantage of technology
- Create strategic partnerships with your providers
Research shows that businesses that does these things enjoy offshoring success. Creating a strategic partnership is among the most critical of these four steps.
Measure Success Of Your Offshore Projects
Among the keys to creating—and maintaining—a strategic partnership with providers is accurately assessing their performances.
What To Measure When You Offshore Projects?
When it comes to gauging provider performance you can measure a provider’s capability and/or process enhancement/output.
To gauge provider capability, think of metrics based on the quality of service delivered and its associated costs. These metrics would include things like SLA compliance, staff expertise, and exception handling ability.
To gauge process enhancement, think of metrics based on process improvements and their associated costs. These metrics would include things like overall efficiency, value-added to service processes, and reduction in time to market.
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Use A Balanced Scorecard Approach
Many managers use a balanced scorecard approach to measure both a provider’s capability and process enhancement at the same time.
A typical balanced scorecard approach covers the following areas:
Metrics associated with this category include the total cost of ownership (TCO), change in operating expenses, reduction in infrastructure costs, increase revenues, and return on investment (ROI).
Metrics associated with this category are quality indicators. The most critical measure is overall customer/user satisfaction. Other metrics in this category include things like accuracy, reliability, and availability. Security of tasks and documentation also fall into this category.
This category includes metrics that focus on operational expertise, agent adaptability, increased productivity, and response rates
Communication and collaboration are the keys here. Metrics in this category reflect things like timely, open, and impartial communication. They also reflect intangibles like problem-solving, conflict resolution, and positive interaction.
Metrics associated with this category include alignment with goals and vision, meeting offshoring objectives, and competitive advantage.
This category includes metrics that reflected the quality of training and improvement programs as well as increases in employee efficiency and jumps in corporate growth.
This is an important metric to ensure the client’s expectations are met. Failing SLA adherence can lead to penalties. It’s important to educate your team or provider on the client’s expectations and empower them with tools to meet the SLA.
Learn more about SLAs here: What is SLA?
Using a balanced scorecard, savvy managers evaluate and Assess call centers’ success (and project status) regularly. If you’re smart, you will too.
Every Business Is Different
Keep in mind that every company is different. So the specific metrics you choose in these six categories will depend on what matters most to your company.
Measuring a provider’s performance on offshoring projects accurately helps create a strategic partnership with your provider.
Developing this relationship is a key step in executing successful offshoring projects that produce tangible business results.
As an outsourced IT help desk provider, we are eager to leverage our proven experience in delivering top-notch tech support services to small and medium-sized companies, all for your benefit. Feel free to reach out to our sales team to request a quote tailored to your specific needs and outsource help desk pricing.