The most crucial point of an IT service desk is the support experience. If you utilize all prospects of your service desk, your business will be benefitted. An efficient service desk provides clear support priorities, minimum functional interruption, and a satisfying user experience. So, organizations continually look to improve the quality parameters of their service desk.
In 2022, global spending on IT services has reached $4.5 trillion. It is an increase of 3% from the previous year. Undoubtedly, most enterprises are looking to enhance their IT service desk. It ensures improved employee productivity and fast support that keeps your business moving forward.
This article provides all the information you need to improve your service desk performance. From here, we can realize the significance of the IT service desk for your business and how to improve it.
Some Proven Tips to Improve Your IT Service Desk
An efficient and easily accessible service desk can cost-effectively benefit your business. For this, you need to ensure that your service desk can meet the user’s demands. Fortunately, there are several ways to strengthen your service desk so that it can meet your user’s demands. Besides, you can opt for an outsourced IT service desk for a smooth and efficient business process.
Here are 7 IT service desk improvement tips that you can follow to see positive results:
1. Support Employee Training
Regular employee training is one of the best ways to improve your IT support desk performance. You can implement training software for your employees. It will allow them to select online courses to enhance their skill.
Well-trained IT professionals can deliver faster and more accurate resolutions without escalating the issues very often. For this, you can provide ITIL certification training to your staff. It will help them provide high-quality and consistent support services based on industry best practices.
In addition to providing skill-based training, provide your team with motivational exercises. It will help them find a reason for working hard if they know what they will get after meeting the goal.
You can initiate a rewards and recognition program to motivate your staff to work skillfully. In these conditions, the underperformers will understand the level of performance they have to maintain.
2. Create a Knowledge Base
Sometimes multiple users come with the same issue, and your support agents do repetitive work. They provide the same answer multiple times and thus waste their valuable time. You can prevent this repetitive work by creating an IT-based knowledge base.
An internal knowledge base is a central storage of information. Here users can find support articles, FAQs, and other content developed to provide self-help. It means your service desk agents will have more time to focus on new technological issues. Besides, your employees can solve their own IT-related issues.
However, only creating a knowledge base cannot serve the purpose. It needs regular updates. Further, you can take feedback from the employees to analyze how helpful is the knowledge portal. Their feedback will help you enhance the self-service portal.
3. Prioritize Requests Based on Their Urgency
IT service desks are often flooded with a high volume of service requests. However, some of the issues are more urgent and need immediate attention, while others can be managed later. So, when there is a high volume of requests, you can prioritize them based on their possible impact on your business.
Support software enables you to run triggers that automatically register urgent IT tickets. You can also manually arrange the ticket priority as high, low, or normal. It ensures that no urgent ticket slips from the line and the support executives take prompt action on it.
4. Ensure A Well-planned Escalation Process
An IT support desk is generally composed of multiple tiers and levels of operation. The executives of the lower level have less authority, proficiency, skills, and access to information. So, there must be a well-planned escalation process to handle issues that require advanced technical knowledge.
This way, the first-level agent can transfer the ticket to the next higher level when unable to resolve the issue. An efficient escalation process ensures that more complex cases always reach the suitable associates of your support desk. It will ensure the service desk of your organization functions without any interruptions.
5. Bring Automation to Your Service Desk
Automation will not only release workload from your team but also ensure consistent delivery of services. It will ensure that the service desk agents follow all the directions accurately and the quality of service doesn’t decrease over time. Service desk automation will also ensure transparency in the documentation of the service desk operations for compliance and assessment.
You can start with the automated ticketing system that includes automatic ticket assignments to relevant service desk agents. It also helps to manage the entire ticketing flow. Besides, you can implement automatic alerts and updates to the staff about the current level of their tickets. Moreover, you can send automated survey emails or forms to collect feedback from users.
6. Define Clear Goals, Metrics, and KPIs
Making a list of standard metrics and following them is not enough for correctly measuring your service desk performance. You should define metrics in a way that it aligns with the general objectives and vision of the organization. They should be easily measurable and indicate the performance of the support desk. It will also reflect the overall support experience.
For instance, you should define the average time to fix issues or the number of queries settled at first contact. These metrics provide a better performance measure than counting the total number of queries resolved.
7. Align Support Desk with Your Business Goals
As per general perception, IT is all about technology, it works especially on automation to ensure fast and errorless outcomes. Automation indeed helps to make the process fast and easy, but at the same time, it is managed by people.
So, the goals of the IT department should coincide with the business goals for a complete result. Your service desk team should be well aware of things happening in other departments. It will help them keep a balance with the entire business process. Further, the combined work of different departments will bring better results.
The IT service desk is crucial for the overall experience of an organization’s IT service delivery. A small duration of downtime can affect the customer base and result in loss. You can create a good service desk through good collaboration, streamlined knowledge management, prioritizing urgent issues, etc. Finally, it will delight users with uninterrupted IT service.